Privacy Policy

Effective Date: [24/3/25]

At [The Fun House Preschool] (“we”, “our”, or “us”), we are committed to protecting and respecting the privacy of children, parents, guardians, and staff members. This Data Protection Policy outlines how we collect, use, store, and protect personal data in compliance with relevant data protection laws, including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

This policy sets out the terms and conditions under which we collect, use, and process personal data at [The Fun House Preschool]. We take your privacy seriously and aim to ensure that all personal data is handled responsibly and securely.

We may collect the following types of personal data:

• Children’s Information:
   
  • Name, date of birth, gender, and health information.
  • Emergency contact details (including parents/guardians).
  • Special educational needs or any other relevant information regarding a child’s well-being and development.
  • Attendance records and behavioral information.
• Parents/Guardians’ Information:
   
  • Full names, addresses, contact numbers, and email addresses.
  • Employment details and emergency contact information.
  • Financial information for billing purposes.
• Staff Information:
   
  • Name, contact information, and professional qualifications.
  • Employment history and references.
  • Criminal record checks (DBS checks) and other background checks as required by law.

We use the personal data we collect for the following purposes:

• To provide care and education for children.
• To maintain accurate attendance records.
• To ensure the health and safety of children and staff.
• To communicate effectively with parents/guardians regarding their child's progress and wellbeing.
• To comply with legal requirements such as child protection laws and health and safety regulations.
• For administrative purposes, including invoicing, payroll, and other operational functions.

All personal data will be stored securely in compliance with data protection laws. We will retain personal data only for as long as is necessary to fulfill the purposes outlined in this policy or as required by law. Once the data is no longer needed, it will be securely deleted or anonymized.

We will not share your personal data with third parties except where:

• Required by law or a regulatory authority (e.g., to protect the welfare of a child, prevent fraud, or comply with government regulations).
• We are working with trusted third-party providers who help us run our preschool services (e.g., IT service providers, payment processors). These providers will only have access to the data necessary for them to perform their functions and are obligated to protect the data in line with this policy.

As a data subject, you have the following rights regarding your personal data:

• Right to access: You have the right to request access to the personal data we hold about you or your child.
• Right to rectification: You have the right to request correction of any inaccurate or incomplete data.
• Right to erasure: You may request the deletion of personal data in certain circumstances.
• Right to restrict processing: You can request that we limit the processing of your personal data.
• Right to object: You may object to the processing of your personal data under certain conditions.
• Right to data portability: You may request to transfer your data to another service provider in certain situations.

To exercise any of these rights, please contact us using the contact details provided below.

We take the security of personal data seriously and have implemented appropriate technical and organizational measures to protect against unauthorized access, disclosure, alteration, or destruction of personal data. These measures include:

• Secure storage of data, both digitally and physically.
• Regular staff training on data protection and privacy.
• Use of encryption and secure communications protocols for online data.

As a preschool, we handle children’s personal data as part of our educational and care services. We will always ensure that the collection and processing of children’s data is done with the utmost care and in accordance with applicable data protection laws. Consent from parents or guardians will be obtained where necessary, especially for sensitive data.

We may update this Data Protection Policy from time to time. Any changes will be communicated to parents/guardians, and the updated policy will be available on our website or upon request.

If you have any questions about this Data Protection Policy, or if you would like to exercise any of your data rights, please contact us at:

• Preschool Name: [The Fun House Preschool]
• Address: [Fun House Preschool, Markhams End, Basildon, SS15 5PF]
• Phone: [01268450587]
• Email: [Thefunhousepreschoolbasildon.com]

If you are not satisfied with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) or the relevant data protection authority in your country.